INFORMATION ABOUT RENTING THE BARN

Location & Accessibility

Windy Rafters Barn is located 19 minutes (33 km.) west of Lethbridge, or 10 minutes (13 km.) east of Fort Macleod on the #3 highway. Turning south 4 km. on a paved/oiled road will get you here.

Facilities available:

·         Regular parking spaces for 60 vehicles

·         5 Handi-capped parking stalls

·         Bus/Overflow parking

·         Handi-capped access to main areas

·         Modern women’s & men’s washrooms

·         Food serving kitchenette

·         Large 80 ft. by 25 ft. hall

·         Stage area

·         Seating loft

·         Multi-purpose room, (11 ft. by 17 ft.) (Meeting room, bride’s room, game room etc.)

·         Large outdoor courtyard with fire-pit

·         Gift shop (open upon request)

·          BBQ available (rental)

·         Canopy available (rental)

·         Many table centers  & misc. decorations available (rental)

·         Many artifact displays of farm-life in the early 1900’s

·         Horse-shoe pits, Ping-Pong table, Shuffle board table, other game equipment (rental)

·         Lots and lots of country atmosphere

·         Picnic table

·         13 round tables (seats4- 6), 9 plastic rectangular 8’ (seats 8), 3 wood rectangular 8’ (seats 8), 12 plastic 6’ (seats 6)

·          150 Chairs [some back-up chairs]

Barn Capacities

Capacity rating: The barn is rated at 187 people.

Meal capacity: For a sit down banquet style meal, 125 people is a nice comfortable amount, however we can seat up to 155 people in the main hall but it is crowded.

Seating during main floor use: At this point, we feed and then put away tables for dance or other main floor use.

Seating for resting/observation in main hall during a dance/hall activity consists of 48 bench/chair seats, 26 (casual table seats) in loft, 36 (casual table seats) south end of main hall. And of course there’s the great outdoors in the south courtyard.

Music

We can DJ many types and styles of dances (We can give dance lessons for: the 2 step, line dance, Macarena, Jive, Virginia Reel, All American Promenade, Patty Cake polka, chicken dance, bunny hop, etc).

We can also recommend some bands.

Alcohol

There is no alcohol at open public dances or events. Private, closed bookings, require their own ‘Liquor Special Event License’ (available at liquor store $10-$25) and ‘Party Alcohol Liability Insurance’ (available at insurance company $125-$150) and intoxication is not tolerated. Above 2 documents must be presented before rental occupancy can commence.

Water

The water comes from a well and is tested regularly and is certified
safe for drinking. However, it does not go through all the processing and
additives that city water goes through and will probably taste different. We
recommend that you plan on flavoring it. If you’re going to drink it straight
you may wish to bring bottled water.

Food

We can cater a complete roast beef dinner, chicken, lasagna, ham, or a smaller sandwich lunch. We do not cater for weddings.

We can name some caterers or your own caterer is welcome

·       Wedding receptions

·         Private adult dances

·         Youth dances

·         Dry grad parties

·         Birthday parties

·         Garage sales/craft shows

·         Scrap booking days

·         College/university dances

·         Family reunions

·         Quilt show & judging

·         Grand Old Opry – country music entertainment

·         Business workshops

·      School programs

Rental Prices

·         Facility rental:  use of parking lot, public areas of barn, washrooms,                                                            campfire pit, south courtyard, PA system, fridge, tables and chairs.------ $475.00

·         Use of DJ services. (3 hour max)  ----------------------------------------      $200.00

·         Fire wood (24”X24”X12”) -----------------------------------------------       $  10.00

·         Decorations owned by Windy Rafters Barn Dance -------------------         as per

·         Outside canopy (abt. 10’X20’ set up by Windy Rafters) --------------     $  60.00

·         BBQ (supply your own fuel) ---------------------------------------------       $  25.00

·         Off season heating (Oct-May) -------------------------------------------   $100.-$300.

·         Damage/Cleaning deposit    ---------------------------------     standard       $200.00

                                                                                                   With alcohol   $300.00

· Hay ride (abt. 20 people per load) (without guide or with historic/nature guide)(2^nd trip $20/$40) $30/$50

·         Misc.         -----------------------------------------------------------------     as per

·         $200 holding deposit required ($100 refundable up till within 6 months of event date)       

·         GST at 5% ------------------------------------------------------------------      GST

Policies

Smoking allowed ONLY in ‘Smoke House’

All beverage containers with spigots must have a drip tray.

All tables used must have table cloths.

No candles or open flames - use battery T lights

No confetti

Clean Up (depending on type of rental other arrangements can be made)

·         All areas accessed, including parking area, and corridors, shall have garbage picked up.

·         All wooden or cement floors and corridors accessed shall be swept. (brooms in employee room).

·         Garbage’s are to be emptied and bags hauled to BFI bin.

·         All tables and chairs used shall be wiped down and returned to original location.

·         BBQ to be washed down and serving area scrubbed if used.

·         Fridge to be wiped out if used.

-      All staples, tacks, nails and tape to be removed 

We hope this information will be useful in your decisions.

If you have any other questions or need clarification please feel free to contact us.

Monty