Windy Rafters Barn Dance

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Helpful info on barn rental

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INFORMATION ABOUT RENTING THE BARN


 


Location & Accessibility


Windy Rafters Barn is located 19 minutes (33 km.) west of Lethbridge, or 10 minutes (13 km.) east of Fort Macleod on the #3 highway. Turning south 4 km. on a paved/oiled road will get you here.


 


Facilities available:


         Regular parking spaces for 60 vehicles


         5 Handi-capped parking stalls


         Bus/Overflow parking


         Handi-capped access to main areas


         Modern women’s & men’s washrooms


         Food serving kitchenette


         Large 80 ft. by 25 ft. hall


         Stage area


         Seating loft


         Multi-purpose room, (11 ft. by 17 ft.) (Meeting room, bride’s room, game room etc.)


         Large outdoor courtyard with fire-pit


         Gift shop (open upon request)


          BBQ available (rental)


         Canopy available (rental)


         Many table centers  & misc. decorations available (rental)


         Many artifact displays of farm-life in the early 1900’s


         Horse-shoe pits, Ping-Pong table, Shuffle board table, other game equipment (rental)


         Lots and lots of country atmosphere


         Picnic table


         13 round tables (seats4- 6), 9 plastic rectangular 8’ (seats 8), 3 wood rectangular 8’ (seats 8), 12 plastic 6’ (seats 6)


          150 Chairs [some back-up chairs]


 


Barn Capacities


Capacity rating: The barn is rated at 187 people.


 


Meal capacity: For a sit down banquet style meal, 125 people is a nice comfortable amount, however we can seat up to 155 people in the main hall but it is crowded.


 


Seating during main floor use: At this point, we feed and then put away tables for dance or other main floor use.


Seating for resting/observation in main hall during a dance/hall activity consists of 48 bench/chair seats, 26 (casual table seats) in loft, 36 (casual table seats) south end of main hall. And of course there’s the great outdoors in the south courtyard.


 


 


Music


We can DJ many types and styles of dances (We can give dance lessons for: the 2 step, line dance, Macarena, Jive, Virginia Reel, All American Promenade, Patty Cake polka, chicken dance, bunny hop, etc).


We can also recommend some bands.


 


Alcohol


There is no alcohol at open public dances or events. Private, closed bookings, require their own ‘Liquor Special Event License’ (available at liquor store $10-$25) and ‘Party Alcohol Liability Insurance’ (available at insurance company $125-$150) and intoxication is not tolerated. Above 2 documents must be presented before rental occupancy can commence.


 

Water



The water comes from a well and is tested regularly and is certified
safe for drinking. However, it does not go through all the processing and
additives that city water goes through and will probably taste different. We
recommend that you plan on flavoring it. If you’re going to drink it straight
you may wish to bring bottled water.




Food


We can cater a complete roast beef dinner, chicken, lasagna, ham, or a smaller sandwich lunch. We do not cater for weddings.



We can name some caterers or your own caterer is welcome



Past Rentals


       Wedding receptions


         Private adult dances


         Youth dances


         Dry grad parties


         Birthday parties


         Garage sales/craft shows


         Scrap booking days


         College/university dances


         Family reunions


         Quilt show & judging


         Grand Old Opry – country music entertainment


         Business workshops

      School programs


 


 


Rental Prices


         Facility rental:  use of parking lot, public areas of barn, washrooms,                                                            campfire pit, south courtyard, PA system, fridge, tables and chairs.------ $475.00

        Extra decorating
day (not Sunday        ----------------------------                $200.00

         Use of DJ services. (3 hour max)  ----------------------------------------      $200.00


         Fire wood (24”X24”X12”) -----------------------------------------------        10.00


         Decorations owned by Windy Rafters Barn Dance -------------------         as per


         Outside canopy (abt. 10’X20’ set up by Windy Rafters) --------------     $  60.00


         BBQ (supply your own fuel) ---------------------------------------------       $  25.00


         Off season heating (Oct-May) -------------------------------------------   $100.-$300.


         Damage/Cleaning deposit    ---------------------------------     standard       $200.00


                                                                                                   With alcohol   $300.00


Hay ride (abt. 20 people per load) (without guide or with historic/nature guide)(2nd trip $20/$40) $30/$50


         Misc.         -----------------------------------------------------------------     as per


         $200 holding deposit required ($100 refundable up till within 6 months of event date)       


         GST at 5% ------------------------------------------------------------------      GST


 


Policies


Smoking allowed ONLY in ‘Smoke House’


All beverage containers with spigots must have a drip tray.


All tables used must have table cloths.

No candles or open flames - use battery T lights

No confetti


 


Clean Up (depending on type of rental other arrangements can be made)


         All areas accessed, including parking area, and corridors, shall have garbage picked up.


         All wooden or cement floors and corridors accessed shall be swept. (brooms in employee room).


         Garbage’s are to be emptied and bags hauled to BFI bin.


         All tables and chairs used shall be wiped down and returned to original location.


         BBQ to be washed down and serving area scrubbed if used.


         Fridge to be wiped out if used.

-      All staples, tacks, nails and tape to be removed 


 


 


We hope this information will be useful in your decisions.


If you have any other questions or need clarification please feel free to contact us.


Monty


 

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